2009 Absentee Bidding Procedures – Phone & Mailed-In Bids & Surrogate Bidding
This Includes Having Someone Other Than the Auctioneer’s Staff Bid for You
It is always better to attend the Sale in person, but sometimes it may not be possible. This doesn’t mean that you have to pass up those special donkeys. There are three ways in which you can participate in the sale in these instances; (1) mailing in an absentee bid, (2) phone bidding through an authorized representative live at the Sale, and (3) surrogate bidding through another registered person attending the Sale.
For the 2009 Great American Miniature Donkey sale, we have instituted new procedures for absentee mail-in bids, phone bids, and surrogate live bids during the auction. Surrogate live bids are bids made by someone present at the Sale, bidding for someone who is not present. These new procedures have been necessary to prevent us from having to extend credit to buyers prior to receiving payment as we have done at times in the past.
If you are interested in mailing in an absentee bid, phone bidding or having someone in the audience bid for you (surrogate bidding), you must contact us in advance and supply information as detailed below. We have also instituted a ‘maximum +1 bid’ option for absentee mail-in bidders.
All requests must be received by Wednesday prior to the auction to allow for the paperwork to be completed.
Important Change:
If you have someone in the audience bid for you and you have not submitted the proper paperwork nor have made prior arrangements with the Sale Management, the person at the Sale bidding for you will be liable to pay for the lot(s) at the close of the Sale, the same as if they had purchased the lot(s) for themselves.
Phone Bidders - Checklist
a. Read the ‘Absentee Bidding Procedures – Phone & Mailed-In Bids & Surrogate Bidding’ document below.
b. Fill out and submit the ‘Absentee Mail-in / Phone Bid / Surrogate Bidder Authorization Form’.
c. Fill out and send the ‘Phone Bidding Instruction & Payment Form’ with check or credit card authorization.
d. Include a copy of your valid Driver’s License.
Absentee Mail-In Bids - Checklist:
a. Read the ‘Absentee Bidding Procedures – Phone & Mailed-In Bids & Surrogate Bidding’ document.
b. Fill out and submit the ‘Absentee Mail-in / Phone Bid / Surrogate Bidder Authorization Form’.
c. Fill out and send the ‘Absentee Mail-in Bidding Instruction & Payment Form’ with check or credit card authorization.
d. Include a copy of your valid Driver’s License.
Surrogate Bidders - Checklist:
a. Read the ‘Absentee Bidding Procedures – Phone & Mailed-In Bids & Surrogate Bidding’ document below.
b. Fill out and submit the ‘Absentee Mail-in / Phone Bid / Surrogate Bidder Authorization Form’.
c. Fill out and send the ‘Surrogate Bidding Payment Form’ with check or credit card authorization or plan to have the surrogate bidder pay for the lots won in full after the sale.
d. Include a copy of your valid Driver’s License.
No lots will be released for transport unless they are paid in full by check or credit card. Any lots retained while awaiting funds may be subject to feed, board and handling charges. After reviewing the below documents, feel free to call us with questions.
Absentee
Mail-In, Phone & Surrogate Bid Procedures
Absentee Mail-in, Phone Bid, Surrogate Bidder Authorization Form
Phone Bidding Instruction & Payment
Form
Absentee
Mail-in Bid Instruction & Paymnent Form
Surrogate Bidding Form
